Common Use Cases
- Brand activations that need fast lead capture
- Sports & entertainment fan experiences
- Touring activations and multi-city programs
- Trade shows and high-volume booth traffic
High-Throughput Registration Systems
When the line is long and the stakes are high, registration has to be fast, accurate, and operator-friendly. This is not a template. PivotXP designs each flow for your brand and activation, then uses ExperientialOS to fuse the form UX, on-site hardware, and clean outputs into one system.
Kiosk + iPad flowsQR + RFID identityVendor-ready exportsOn-site support
See It In Action
Live demo, test mode only. No data stored.
Step 1 of 3
Age Verification
Test Mode Demo (no data stored)
Please enter your date of birth
You must be 18 years or older to participate.
See It In Action
This live example is based on the ExperientialOS Coca‑Cola registration experience. It's a real flow you can click through right now. Demo mode only. Nothing is stored.
Step 1 of 3
Age Verification
Test Mode Demo (no data stored)
Please enter your date of birth
You must be 18 years or older to participate.
Outputs You Actually Need
- Consent flags and required fields captured clearly
- QR code issuance + RFID binding so identity follows the guest
- Vendor-ready exports (CSV/webhooks/API) for reporting and integrations
- Operational visibility for staff and producers
Related Modules
Registration is often step one. Pair it with gamification and real-time displays for measurable engagement.
Registration becomes the identity layer
High-throughput registration is step one. Once a guest is registered, ExperientialOS can immediately power low-friction QR code or RFID experiences so guests can move through the activation without repeating steps or re-entering information.
QR workflows
- Instant QR code issuance after registration
- Scan-to-check-in, scan-to-claim, scan-to-play
- Optional delivery via on-screen display or printed badge
RFID workflows
- Bind wristbands/cards to a guest profile
- Tap-to-trigger stations with minimal friction
- Track identity across multiple touchpoints
Data you can get
- Consent versions + campaign-required flags
- Station interactions (QR scans / RFID taps) with timestamps
- Throughput, drop-off, and conversion by station/time window
Works with vendors
- Vendor-ready exports (CSV) with clean identifiers
- Webhooks / API options for near-real-time sync
- Role-based access and scoped data sharing
Built For Lines, Built For Live
Agencies don't need another form. They need a registration system that survives real conditions and produces clean, usable outputs.
Fast Throughput
Low-friction flows that staff can assist without slowing the line.
Consent Capture
Clear opt-ins with field rules that match the activation and client requirements.
Hardware + Identity
Tie registration to QR/RFID, printers, scanners, and on-site devices.
Clean Outputs
Structured exports and integration-ready data for reporting and ROI.
Designed For Your Brand (Not A Template)
We start with your requirements, brand standards, and production realities. Then we tailor the registration UX and the on-site operating workflow so it works under load.
- Custom field sets and validation for your campaign
- Brand-matched UI, copy, consent language, and accessibility
- Identity approach that fits the experience (QR, RFID, phone, email)
- Integration-ready exports or API connections for reporting/CRM
- Operator-first flow for staff assist and exception handling
- Deployment planning and on-site support for reliability
FAQ
Do you support kiosk and iPad registration?+
Yes. We design fast, staff-assist friendly flows that work well at kiosks, iPads, and registration stations.
Can you connect registration to QR codes or RFID?+
Yes. Registration can issue a QR code and bind RFID credentials to the same profile. That identity can then be reused across touchpoints so guests don’t re-enter info at every station.
Can we get clean exports for reporting?+
Yes. We deliver vendor-ready exports (CSV) and can support webhooks/API options so agencies and brands can prove ROI and connect to other systems when needed.
What data can you capture beyond basic lead fields?+
Beyond name/email/phone, we can capture consent versions, timestamps, station interactions, throughput metrics, conversions by station/time window, and identity events (QR scans/RFID taps). The exact data model is tailored to your activation goals and reporting requirements.
Can this work with other vendors on-site?+
Yes. ExperientialOS can exchange data with other vendors via scoped exports, shared identifiers (QR/RFID), and integration methods like CSV delivery, webhooks, or APIs—so registration can be the source of truth without forcing you to replace every system on site.
Is the demo storing any data?+
No. The demo is test mode only. Submissions return a sample ID and are not written to any database.
How do you protect registration data and PII?+
Production builds use secure transport (HTTPS/TLS), least-privilege access, and controlled exports. When required, we can implement field-level encryption for sensitive values and align retention policies to the activation so agencies and brands maintain data ownership.
Can you track guest flow and conversion across an activation?+
Yes. We can instrument registration and touchpoints to measure throughput, drop-off, and conversion by station or time window, then deliver dashboards and exports for reporting and ROI.
What data do you capture at registration?+
It depends on the activation. Typical fields include name, email, phone, consent flags, and custom questions. We can minimize fields for speed and compliance while still delivering usable lead capture and reporting outputs.
Can different roles or vendors access different data?+
Yes. We can restrict access by role and scope what different teams or vendors can view and export, based on your activation requirements.
Is this a template-based registration system?+
No. PivotXP builds registration systems designed for each brand and activation. We tailor fields, consent language, identity methods (QR/RFID), integrations, and the on-site operator experience to your requirements.